Billable VS Non-Billable hours: how to stay profitable knowing how to calculate and time tracking them

Luckily, these days there are lots of tools out there to make keeping on top of billable hours that little bit easier. Without proper tools, it’s also difficult to factor in project expenses when invoicing clients.

Such data will help you optimize your business workflow and spike up your business’s profitability. By default, Time Doctor shows you all the work time tracked by a user as billable or payable.

What is a billable hours chart?

As someone who bills hours to clients your job is to make money for the company you work for. Do some simple math and figure out if you’re making enough revenue to cover your salary. You have to select the project and client that you start working on and hit the confirm button as shown below. The visual report below compares billable vs total time spent on user stories, summarized per project. Attorneys have a wide variety of methods for tracking billables. This can include logging them by hand, typing them into a spreadsheet, or using a software program.

Reviewing your progress can help point out any issues with tracking not only your hours but also your team’s. It is best to track working hours by project separately, even if the different projects belong to one client. Here’s an example of billable hours from the accounting industry. When an auditor performs an audit of financial statements, they record the number of hours worked on the audit and these hours are then billed to the client. Knowing precisely what your billable hours percentage is will help you to identify areas in your business that may need improving. This may be additional team training and a re-assessment of what you class as billable and non-billable.

Frequently Asked Questions About Billable Utilization

If you’ve been using Hubstaff, then you’ve probably already done this. But, if you’re new to our platform, then you can easily do that in your projects tab. With the ability to capture time entries via Clio’s mobile app, you can easily record your time while you’re on the go or working remotely—so you don’t miss out on forgotten hours.

Tracking and recording that time, invoicing for that time, and determining the productivity of that time is far more challenging. To calculate the billable hours value, multiply the number of hours worked by the rate charge for the work. Clockify lets you save your calculated billable hours billable hours like you see in the report in PDF, or export all your time entries to Excel so you can pick and choose what you want to bill for. Clockify has a powerful integrated reporting system so you don’t have to count billable hours and add them up manually.

Why do lawyers bill in six-minute increments?

Install a browser extension that limits the time you spend on time-sucking sites or completely blocks you from accessing them. Social media sites and even news sites are common culprits to target first. If you take away the temptation to procrastinate, you’ll encourage yourself to spend more time working. You can create more accurate invoices by tracking the time you worked for your clients. You won’t overcharge for your services if you know exactly how much time each case requires. As a result, you will gain your client’s trust, which will enable you to attract more potential customers in the future.

Given that, the decision of whether or not to count those hours as available hours in the denominator affects the utilization calculation. Used by large companies and SMBs, Time Doctor offers several time tracking features, productivity reports, and payroll features to generate quick and accurate invoices. Time Doctor is an employee productivity management tool that makes it easy to track working hours, manage your work performance, and bill clients correctly. After the workweek is over, you’ll get a notification in your inbox that it’s time to pay your team members for all their hard work. All you have to do is accept their hours worked and they’ll automatically be paid based on the bill rate you set up before. Time is money—especially when it comes to how many billable hours in a year an attorney can accumulate. Asanais a great tool for teams looking to “organize, track, and manage their work.” Plus, Asana integrates with hundreds of apps to create a suite of business tools.

You will also know when your employees are spending more time on non-billable hours than billable, and can then address the issue. Either you’re looking for the increased billing capacity or saving time on business operations, you need to know most important factors determining calculations of billable hours.

To charge by the billable hour, workers need to track the amount of time they spend on each client’s case or project every day. Law firms set their lawyers billable hours targets, and these are also used to assess bonuses — these targets can range from 1700 to 2300 hours a year. Every law firm will use billable hours as a measure of charge for their legal services. Here’s a step-by-step guide for accurately tracking and calculating billable hours to help you increase your profits and maximize your billable time. If you run a company like a landscaping or delivery business, you and your team members are often on-the-go.

This blog post will explore how a billable hours chart can help lawyers better track time for invoicing. Also, we’ll cover how other tools can make tracking attorney hours even easier and more accurate. TSheets time tracking, you can track time against clients but also against jobs or projects for those clients. Customize your billing with the option to set billable rates, depending on the client or job. Upgrade your account to get job costing features that let you track time against a project’s expected number of hours. Use retrospective reports to inform your decisions and craft more accurate estimates. Hourly rates differ from one industry to another as in the case of a law firm.

• Accurate reports are not only useful for billing your clients, they are also a handful tool for in-depth analysis to improve your team’s productivity.
• For instance, if a big chunk of your day went by in carrying out administrative duties, then you may want to hire someone else to take care of that.
• To be able to work with old clients and close the deals with new ones is something that businesses actively seek.
• A clean, concise, and consistent billing process is the way to ensure that happens.
• To strike a balance andreach profitability, companies must be very careful about how they calculate the total hours worked and classify them as billable or non-billable time.

When most firms decide on their billable hours, they have to be mindful of both the profitability and practicality of taking on a certain client. Therefore, all firms have to take into account several factors such as downtime, vacation time, sustainability, and other factors when deciding on billable time.